1. INTRODUCTION
   • In these Terms and Conditions, the following definitions are adopted:

• “Application” means an application for Space and Exhibition
• “Exhibitor” means any party who has made application for and who has been granted (i) Space in the Exhibition; and (ii) Exhibition Services.
• “Exhibition” means International Café & Beverage Show.
• “SST” means the prevailing Sales and Services Tax in Malaysia.
• “Organiser” means Montgomery Events Asia Pte Ltd or its lawful
• “Space” means the area in the Exhibition applied for or allotted to the
• “Exhibition Services” means services which are inclusive within the m2 space rate such as publicity material, security, cleaning, traffic management, exhibition catalogue listing and any other services which the Organisers may from time to time offer at their discretion.
  • These Terms and Conditions shall be construed in accordance with Malaysia law. The parties irrevocably agree that the courts of Malaysia shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these Terms and Conditions, including any question regarding its existence, validity or termination.
  • These Terms and Conditions shall be deemed to include all other Terms and Conditions or Rules and Regulations issued from time to time by the Organiser (including the Exhibitor Manual and the Rules & Regulations as outlined in the eGuide), and the terms of the agreement between the Organiser and the venue owner under which the Organiser has licensed the premises of which the Space is part. Copies of all documents referred to in this paragraph can be found in Annex A herein. If anything in those documents is inconsistent with these Terms and Conditions, the provisions of these Terms and Conditions prevail.

2. APPLICATIONS
   • Applications must be made by completing and submitting the Organiser’s Contract to Exhibit Where an Application is being made by a person acting as agent, factor or licensee, he shall disclose this to the Organiser. The person or persons signing the Contract to Exhibit Form on behalf of the Exhibitor shall be deemed to have full authority to do so on behalf of the Exhibitor; the Exhibitor shall be bound by all acts, representations and directions made by any such person. The Organiser reserve the right to accept or reject any Application. Any accepted Application shall constitute a contract between the Exhibitor and Organiser that is governed by these Terms and Conditions (“Contract”).
   • Applications are made at the Exhibitor’s own expense. The Exhibitor shall also observe and comply with all statutory requirements, bye-laws and regulations of local or other competent authorities bodies or societies (including but not limited to The Performing Rights Society and Phonographic Performance Ltd) in respect of all matters concerned with the use of the Space. These include copyright clearances and licences, which the Exhibitor shall obtain at its own expense and produce copies of the same to the Organiser on demand.
   • As regards any Space allotted under these Terms and Conditions, the relationship of licensor and licensee shall also exist between the Organiser and the Exhibitor.
   • In case of non-payment of any sum due from the Exhibitor or any other breach or non-observance by the Exhibitor of these Terms and Conditions, the Organiser shall have the right to revoke the Exhibitor’s licence and enter the allotted Space to remove and exclude the Exhibitor and all persons therefrom. This is without prejudice to any other rights that the Organiser may have against the Exhibitor.

3. PAYMENT TERMS
   • The Exhibitor is responsible for settling all accounts for ancillary charges and expenses incurred in connection with the Exhibition, which are initiated by him, his agent, representative or contractor. The Exhibitor must discharge all such liabilities forthwith when called upon to do so.
   • The total cost due from the Exhibitor is MYR/USD/SGD (“Total Cost”), which the Exhibitor shall pay as follows:

• 35% of the total cost (plus GST if applicable), within one (1) working day of the Organiser’s acceptance of the Application or by 11^th May 2025, whichever is later; and
• The balance 65% of the total cost (plus GST if applicable), on or before 1st February 2026.
  • The Organiser reserve the right to close or have removed any property, item, stand and/or exhibit belonging to an Exhibitor who has not fulfilled his obligations relating to payments.
  • GST and any other applicable tax will be shown separately. The appropriate amount of tax deemed payable will be calculated at the time of invoice and such tax shall be deemed payable when the charge to which it relates is deemed payable.
  • If any payments due from the Exhibitor are fourteen days in arrears (whether demanded or not), the Organiser has the right to charge interest on the overdue amounts from the due date, at a rate of 10% per annum which accrues on a daily basis. In addition, if any payments due from the Exhibitor are fourteen days in arrears (whether demanded or not), the Contract may at any time thereafter be terminated by notice in writing from the Organiser to the Exhibitor, upon which a cancellation charge will be applied pursuant to paragraph 4 below which shall become due and payable forthwith together with any accrued interest.

4. CANCELLATION / REDUCTION OF SPACE
   • If the Exhibitor wishes to cancel his Space booking or reduce the size of his Space booking after acceptance by the Organiser, or the Exhibitor fails to meet any payment obligations detailed herein or in the Contract to Exhibit Form, the Organiser has the right to impose cancellation / reduction charges and to reallocate such Space. Any request for cancellation / reduction must be made in writing by the Exhibitor and submitted to the Organiser by way of registered post to the Organiser’s registered address. The request is only deemed to be received by the Organiser upon written acknowledgment by the Organiser, who is not obliged to accept such request.
   • The parties acknowledge that the Exhibitor’s cancellation or reduction of the Space booking shall cause the Organiser to incur expenses, allocate resources and take other actions in connection with the tasks necessary to facilitate and manage the The parties agree that the following cancellation / reduction charges may be imposed against the Exhibitor, as a genuine pre-estimate of the loss suffered by the Organiser (which is a reasonable measure of damages based on the parties’ experience in the event industry and the nature of the losses that may result from such cancellation/ reduction of the Space booking. For avoidance of doubt, notwithstanding that the Organiser may manage to resell or reallocate the cancelled / reduced Space, the Organiser need not reimburse all or any part of such cancellation / reduction charges.

• No charges applicable, if the request for cancellation/reduction is made on or before 10^th May 2025;
• 35% of the Total Cost (plus GST if applicable), if the request for cancellation/reduction is made between 11^th May 2025 and 31^st January 2026 (both dates inclusive); and
• 100% of the Total Cost (plus GST if applicable), if the request for cancellation/reduction is made after 31^st January 2026.

5. EXHIBITION-RELATED MATTERS
   • Details of the Exhibition hours are given in the Exhibitor Manual. During these times, stands must be manned by the Exhibitor’s staff. The Organiser may shorten, extend or otherwise alter such duration hours on notice to the Exhibitor. In such circumstances, all charges and costs will remain payable by the Exhibitor.
   • Only exhibits pertaining directly to the Audio Visual & Lighting industries will be allowed. The Organiser may remove from the hall any exhibit or item complementary to an exhibit which (in the Organiser’s sole discretion) does not conform to this regulation. The Organiser may also require the Exhibitor to remove any exhibit or category of exhibit, if the Organiser considers (in the Organiser’s sole discretion) that the same is libellous of an obscene nature or may infringe the rights of any third party or is undesirable or detrimental to the Exhibition, other exhibitors or the general commercial interests of the Organiser or any associated company.
   • The Contract herein is only for the area of space. No acceptance by the Organiser of the Exhibitor’s Contract to Exhibit Form or allocation of the Exhibitor’s name to any particular part of any Exhibition floor plan or stand number will constitute any agreement, warranty or representation by the Organiser that the Exhibitor is entitled to exhibit at the Exhibition in such particular location. The Organiser also reserves the right (without having to give notice to the Exhibitor), to alter the layout of the Exhibition floor plan or position of any stand at any time.
   • The name of any exhibitor which may appear on any floor plan or stand number or any statement made by or on behalf of the Organiser that any exhibitor is booked to attend the Exhibition provisionally or otherwise shall not constitute any warranty representation or undertaking by the Organiser that any such exhibitor will attend the Exhibition or attend at any particular location. For avoidance of doubt, the Exhibitor acknowledges that the Organiser shall not be held responsible for the failure of all or any other contracted exhibitors to attend the Exhibition or the failure of any number of attendees to attend the Exhibition for any reason.
   • The Exhibitor must occupy the Space allotted to him by show opening time on the first day of the Exhibition. Any Exhibitor failing to do so will be deemed to have cancelled his Space booking, in which case the cancellation charges will apply and the Organiser may resell or reallocate such space.
   • The Organiser reserves the right to amend or vary the manner or methods of such organisation and promotion and therefore any statements made by or on behalf of the Organiser as to audience projections or methods or timing of promotion shall constitute only general indications of the Organiser’s promotion and organising strategy and shall not amount to any representation or warranty.
   • Any application for stand space or any acceptance thereof by the Organiser shall not be conditional on the presence or location or absence of any other exhibitor at or from the same or any other Exhibition and any reference to such conditionality shall not apply to any contract for space between the Organiser and the Exhibitor for Exhibition stand space.
   • The Organiser reserves the right in its absolute discretion to exclude or remove from the Exhibition any person whose presence is or is likely to be undesirable and the Organiser may exercise such rights notwithstanding that any person is the servant, agent or contractor of the Exhibitor or otherwise in any way connected or associated with the Exhibitor.
   • Erection of stands:

• All Stands – No Exhibitor will be permitted to display any exhibit in such a manner (as in the Organiser’s sole opinion) that obstructs the light or impedes the view along the open spaces or gangways or to occasion inconvenience or otherwise affect the display of other exhibitors.
• Shell Scheme Stands – A dimensioned drawing and full details of the Organiser’s shell scheme stand will be provided to each Exhibitor in the Exhibitor Manual. Exhibitors may be permitted to appoint another contractor for interior work to the shell scheme subject to the Organiser’s prior written consent being obtained.
• Space Only – Exhibitors must appoint a contractor who is aware of their responsibilities under all Health and Safety legislation including the Workplace Safety and Health Act 2006 (including any subsequent revised versions of the same) and must provide the Organiser with their full details including the details of any sub-contractors. Exhibitors must also ensure their contractors and sub-contractors are aware of and comply with all Terms and Conditions and Rules and Regulations for the exhibition as issued from time to time by the Organisers. The Exhibitor is reminded that in accordance with the Exhibitor Manual, the exchange of money at the Exhibition is strictly prohibited. The Exhibitor shall ensure that this policy is complied with by the Exhibitor, its stand sharers, servants, agents and
  • All materials used for building, decorating or covering stands must be of non-flammable material. Exhibitors must comply with all instructions given by the relevant authorities to avoid the risk of fire or any other risk.
  • The following are excluded from the Exhibition: explosives, detonating or fulminating compounds, and all dangerous or harmful substances, including primings, fireworks, etc. Primings, fireworks, matches and similar objects can only be exhibited in the form of imitations, and on condition that they contain no inflammable matter.
  • The Exhibitor is solely responsible for all property, exhibits, articles of any kind which is brought into or kept at the Exhibition venue by Exhibitor or on its behalf. For avoidance of doubt, the Organiser shall not be liable for any damage or theft to or of any property, exhibits, or articles of any kind of the Exhibitor or that of any of the Exhibitor’s employees, contractors or other guests or invitees to the Exhibition venue (“Exhibitor Property”).
  • Exhibitors and any stand sharers shall make sure that they are fully covered by insurance including, but not restricted to, all risks on Exhibitor Property, employers’ liability, minimum of SGD 2,000,000 public liability and comprehensive protection against any loss or damage caused by any circumstance whatsoever whether by reason of fire, water, theft, accident or any other cause. Such insurance shall cover any losses covered by any indemnity provisions in paragraph 6 below to the fullest extent reasonably possible. Upon the Organiser’s request, the Exhibitor shall provide proof that the Exhibitor has adequate insurance cover. Exhibitors must also ensure that their temporary staff and the staff of their agents or contractors are insured against claims for employers’ liability and/or workman’s compensation. The period for which such insurance shall be maintained shall run from the time the Exhibitor or any of his servants, agents or contractors first enters the Exhibition grounds, and continue until he has vacated the Exhibition grounds and all his exhibits and property have been properly removed.

6. OTHER GENERAL PROVISIONS
   • Unless the Organiser consents in writing, the Exhibitor is not entitled to assign, sublet or grant licences in respect of the whole or any part of the Space allocated to him, or assign or otherwise deal with his rights and obligations hereunder, nor may any cards, advertisements or printed matter of persons who are not bona fide Exhibitors be exhibited or distributed on any stand.
   • The Organiser is entitled to assign all or any the benefits of this Contract, without prior notice to or consent from the Exhibitor.
   • The Exhibitor remains liable to make all payments in full to the Organiser and shall not have any claim against the Organiser in respect of any loss or damage whatsoever (including any refund of payments made or outstanding consequent upon the Exhibition failing to be held for whatever reason or the Exhibition venue being or becoming wholly or partially unavailable for the holding of the Exhibition for whatsoever reason. If by re-arrangement or postponement of the period of the Exhibition or by substitution of an alternative venue for the Exhibition or by means of any other reasonable matter or thing the Exhibition can be held, the contracts for Space shall be binding upon all parties save that the same shall be deemed to be varied so as to allow for any necessary change in venue, dates or period of the Exhibition, stand size, location or otherwise.
   • The Exhibitor shall indemnify the Organiser (including the Orgainer’s employees, contractors and agents) from and against any and all claims, demands, suits, liabilities, damages, losses, costs, fees and expenses (on an indemnity basis) which result from or arise out of or in connection with:

• The Exhibitor’s participation or presence in or at the Event, including the display and sale of goods and services by Exhibitor;
• Any breach by Exhibitor of any representations, agreements, covenants, promises or other obligations under these Terms and Conditions or any other contract, arrangement or agreement related to the Event;
• Any matter for which Exhibitor is otherwise responsible under the terms of these Terms and Conditions or any other contract, arrangement or agreement;
• Any violation by Exhibitor of any law or ordinance (whether alleged or actual), including the infringement of any patent, copyright, trademark, trade secret or other proprietary right of any third party;
• Any libel, slander, defamation or similar claim arising out of or relating to Exhibitor’s actions; and

• Any acts of the Exhibitor, its employees, agents, or contractors, that result in damage, harm or injury (including death) to any party or person or property at the Event.
  • In the event that the Exhibitor becomes bankrupt or insolvent or has a Receiver or Administrator appointed in respect of any of its assets, the Organisers reserve the right to terminate the Contract with the Exhibitor and the cancellation charges herein shall apply.
  • The Organiser shall not be liable to the Exhibitor by reason of any cancellation or part time opening of the, Exhibition, either as a whole or in part, for any non-performance of the Organiser’s obligations under this Contract or for any amendments or alterations to all or any of the Rules or Regulations of the Exhibition in each case to the extent that such occurrence is due to circumstances not within the Organiser’s reasonable control.
  • Contracting parties for group stands are responsible for ensuring that all Exhibitors within their group are fully aware of and agree to abide by these Terms and Conditions and by regulations outlined within the Exhibitor Manual of the
  • The Exhibitor consents under all relevant data protection legislation (including the Personal Data Protection Act 2012 and any other provisions referenced in Organiser’s Privacy Policy which is available on request), to the Organiser communicating with Exhibitors by telephone, fax, email and by post and using the Exhibitor’s personal information for the following purposes:
• The Organiser’s lawful purposes which will include the performance of the Contract;
• The Organiser’s legitimate business interests, accounts processing, internal analysis of Exhibitors, inviting Exhibitors to other events organised by the Organiser or its group, disclosure of information to contractors who provide services in respect of the Exhibition (including but not limited to shell scheme, security, registration, cleaning and freight contractors, caterers and electricians), disclosure to direct mailing contractors and disclosure or transfer of Exhibitor’s personal data to members of the Organiser’s group worldwide to allow the Organiser’s group to further develop its business and its services to Exhibitors. In addition, the Organiser may also pass Exhibitor’s details to third parties who provide goods and services likely to be of interest to Exhibitors.

Should the Exhibitor wish to access, correct, restrict the usage and/or request the deletion of its personal data, the Exhibitor may contact the Organiser in writing.

• The failure of the Organiser at any time to enforce any provision of these Terms and Conditions or the Rules and Regulations shall not affect the Organiser’s right thereafter to require complete performance by the Exhibitor nor shall the waiver of any breach of any such provision be taken as or held to be a waiver of any subsequent breach or be a waiver of the provision itself.
• The Organiser shall not be liable to the Exhibitor, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, arising under or in connection with the Terms and Conditions for the following (whether directly or indirectly):

• loss of profits;
• loss of sales or business;
• loss of agreements or contracts;
• loss of anticipated savings;
• loss of damage to goodwill;
• any indirect or consequential loss; and
• any amounts which are recovered or recoverable by the Exhibitor from its insurers (or amounts which would have been recoverable but for the Exhibitor’s breach of these Terms and Conditions)
  • The Organiser’s total liability to the Exhibitor, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, arising under or in connection with the Terms and Conditions shall not exceed the following:
• For damage to, or loss or theft of Exhibitor Property which is caused by a sub-contractor appointed by the Organiser in connection with this Contract – the amount that the Organiser manages to recover from the subcontractor which caused the damage; and
• For all other losses or damages – the total costs paid under these Terms and Conditions
  • The Organisers shall not in any event be held responsible for any restriction or conditions which prevent the construction, erection, completion, alteration or dismantling of stands or the entry, siting or removal of exhibits, or for failure of any services or amenities provided or contracted to be provided by the venue owner or other third parties.
  • The Organisers shall not be liable in respect of:
• Any contract entered into between the Exhibitor and either any official contractor appointed by the Organiser or any contractor appointed by the Exhibitor with the Organiser’s prior written consent, for the negligence, act or omission or default of any such contractor, its servants or agents; and
• Any negligence, act or omission or default of any contractor or its servants or agents appointed by the venue owner.
  • In the event of damage to Exhibitor Property which is caused by a sub-contractor appointed by the Organiser, the Organiser shall:
• Use reasonable endeavours, subject to any exclusions or limitations which may exist in an agreement between the Organiser and the relevant sub-contractor, to recover, or to assist the Exhibitor with the recovery of, the Exhibitor’s losses from the relevant subcontractor; and
• Not be obliged to pay any monies to the Exhibitor, until the Organiser has received the same from the relevant sub- contractor .
  • For avoidance of doubt, the provisions in paragraphs 6.10 to 6.14 above shall survive termination of the Contract.
  • These Terms and Conditions (including documents referred to in paragraph 1.3 above) constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter. Each party acknowledges that in entering into these Terms and Conditions, it does not rely on and shall have no remedies in respect of any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out herein. Each party further agrees that it shall have no claim for innocent or negligent misrepresentation based on any statement in these Terms and Conditions.
  • If a provision of these Terms and Conditions (or part of any provision) is found by any court or other authority of competent jurisdiction to be invalid, illegal or unenforceable, that provision or part-provision shall, to the extent required, be deemed not to form part of these Terms and Conditions and the validity and enforceability of the other provisions of these Terms and Conditions shall not be affected. If a provision of these Terms and Conditions (or part of any provision) is found illegal, invalid or unenforceable, the parties shall negotiate in good faith to amend such provision such that, as amended, it is legal, valid and enforceable, and, to the greatest extent possible, achieves the parties’ original commercial intention.
  • No variation of these Terms and Conditions shall be effective unless it is in writing and signed by the parties (or their authorised representatives).